Archive for the ‘Knowledge Management Articles’ Category

Leveraging The Enterprise-Wide Knowledge Base

December 28, 2009

The safety and efficacy in the Six Sigma project relies heavily on the effective use of enterprise-wide knowledge of the implementation of the project team. Hope for the best would hardly make sense if the team lacks overall knowledge of the goals, customs and the wealth of knowledge and practices throughout the organization in specific and cross-industry knowledge in general. It is well know for the implementation of the project team is essential for alternativePractices and strategies within the organization are available, and current status of the project.

Existing businesses benefit from the Knowledge Base in Six Sigma

To expand the knowledge, than in any of the following companies:

1. The How and Why of the process, the implementation of the objectives and change management strategies

2. The knowledge about the company, including the goals and the current co-existence of alternatives, etc.

But it is easystriking that the availability of information is available on both a chronic shortage. The way to look at moving situations like this with the familiar tools for knowledge sharing such as brainstorming, innovation and organization of ideas that help will be ideas from the box.

In essence, Six Sigma is not self-sufficient, and somehow, inexplicably, still in a rut that it is enough to solve the problem, if one is found alive. So, as a logicalTherefore, they wont habits, the lines between tool-specific knowledge and skills, the missed opportunities due to lack of initiatives for innovation and broader perspectives will be drawn.

Valuable land out of knowledge about the project

Enterprise-wide knowledge is quite capable of an all around contribution to the overall cause of the Six Sigma implementation. Combat a complex problem with problem-specific specialization is meaningless and the efficiency of project teams on edge.

Take a look at DMAIC again in the measurement of the stage, choosing the right metrics is only half the job. But the knowledge about how to simplify and easy, and in the control of the stage things rationally question: How could anything be better? Why was it errors, such as measurement and control processes for the best implementation can be automated, etc.

Opportunities for the use of Enterprise Wide> Knowledge

Take the 2-bodies, which are very effective ways of knowledge to the surface.

1. Retrospect Retrospect than the profits of a pilot project or a current project and discuss the reports of an inspection. Retrospect provides an insight into the reasons for success or failure to win.

2. Action Reviews This is a fact-finding exercise on the difference between two parameters, such as focus, what has happened and whatplanned.

Access to enterprise knowledge can be possible not only by the violent property. Use of sympathetic and facilitation techniques must be used to make cross-departmental knowledge. Some other techniques to bring this knowledge to the surface, are hereinafter

1. Peer Assist Program, the face-to-face interactions

2. Rating contextual relationships between the projects

3. Final, stage-specific, project documentation


Warehouse Management Guide

December 28, 2009

Warehouse Management is the art of movement and storage of materials in the hall. Warehouse Management monitors the progress of products through the hall. It is about the physical warehouse infrastructure, tracking systems, and communication between product stations. Warehouse management deals with the receipt, storage and transportation of goods usually finished goods and includes functions such as warehouse master record, Art / Stock Cross ReferenceLists and things like clear allocation, transfers in process, transfer in process, transfer of lead time, the security, the fields for the accumulation of statistics by location.

A warehouse manager must perform several important functions such as monitoring and recording deliveries and pickups, loading and unloading materials and supplies, maintaining inventories and tracking system, the choice of suitable locations for storage, rotating stock as necessary and adjusting inventoriesreflect revenue and expenditure. Have an individual dealing with the warehouse management needs to know about inventory control and warehousing systems, loading and unloading procedures, risky and material storage and mathematical knowledge.

A warehouse management system is an important component of an effective global supply chain management system solution. Warehouse Management System was a system of movement and storage controlof materials within a warehouse. Today also includes tasks such as the manufacture of lighting, transportation management, order management, and the entire accounting department.

Implementation of Warehouse Management System (WMS) will increase in the accuracy, reducing labor costs is saved when the thesis is concerned to maintain the system is less than the work at the warehouse and a greater capacity to customers by reducing cycle time service. WMS does notThey serve with inventory reduction and greater storage capacity. An increase in the accuracy and efficiency receiving process might lead to the reduction required level of safety has. But the consequence of this reduction is hardly visible for the entire inventory. WMS perhaps not the only factors (oriented batch sizing, lead times and demand variability) the control of inventories. WMS is, however, contributes to more efficient and organized, that leads to increased storage capacityCapacity.

Recently in the field of inventory management, Infor, the largest provider of enterprise software is to develop solutions for the manufacturing and distribution industries. Information management technology for enterprise resource planning is meant (ERP) system. Information technology is used for single and multiple warehouses. It allows manufacturers and distributors carry out and monitor the location of certain items within the facility. TheTechnology is also very beneficial move for the determination of the size and weight of incoming shipments to establish the perfect way, and to warehouse in the. The professional experts from Infor plan to integrate it into Microsoft.Net based Infor ERP system for manufacturers.

Asset – make your knowledge management

December 27, 2009

Sharing knowledge

As CEO of your company, it is your job to grow your business, the face of your company and the development of new products or services.

This means to convey your knowledge to your team so that they can deal with the day to day, your business without you. This is very hard as an entrepreneur, because your company is "your baby." Remember, parents must let their children so that they can grow. Likewise, you need to grow your business. Ie,give your team the information they need to keep your business running smoothly, whether you are.

Schedule Knowledge "Download" Meetings

Schedule regular meetings or phone calls to your team kept informed of any new opportunities, changes in customer, project progress, products or information that may affect their work or your business. This also means the exchange of information that is relevant to your industry or your competition by. An informed and empowered employeesso that from day to day in your company without cause itself. It also makes the employees feel involved in the success of your business. And, as Martha Stewart says: "This is a good thing."

New Info Library

Creating an information library is a great way to share knowledge. It optimizes knowledge and power and prevents redundancy.

For example, if you produce client presentations, marketing materials, website content or processes to considerthis information in a common file such as Google Docs or on your in-house server. Your employees can pull themselves out of these docs when creating new documents, instead of starting from scratch, which can be a huge waste of time and money.

Libraries also contribute information to the consistency in communications and brand management. Ideally, create templates that you enterprise-wide application that the coherence strengthened. Even using templates according to their own guidelines as a business leader, reflect, shareTheir visions and expectations with your team that creates the cohesion and quality assurance.

Creating Processes

Processes can provide companies with liquid flow and quality control. They often show a way for the complementary products and services, which means more money, develop.

Processes to create schedules for your team then took the guesswork as you want – and expect – to be done. Processes to maximize time and ensures consistency within theOrganization and the customer interface.

Promotion of team input on the processes and your employees can receive information that can affect the process. It is so important for your team to share their knowledge with you and your colleagues as you share your knowledge with them. Employees often have insights and information but do not take the above as the time to listen.

Make a plan. Set Goals.

Many entrepreneurs "Shoot From TheHip. "They deal with issues as they arise. While that would certainly be understandable (especially for young start-ups), it is important to be as clear as possible about your long-term and short-term objectives so that your team can target their efforts and assets with these objectives.

The setting of targets and clarifying the strategies needed to achieve these objectives allows an optimal sharing of knowledge. Why? Because if your team is pleased about your goals, it is clear they can realize what is necessary to help youreach those targets. The key is clear and specific in your goals and strengthen your team helps you achieve these goals.

Create an open platform where your skills and goals for your business. Then ask your team how they can help achieve these goals. You will be surprised at the hidden reserves, resources and knowledge your team if you show them the possibility of a part of the success of your business.

Ready to Set YourselfUp for Success?

Are you interested in creating a system that puts you, your team and your company for success, but not sure how to get started? Whether you're a one-woman operation, a 50-person department head or CEO of a company are, is there a way to achieve more success.

Offshore E-Learning Solutions

December 27, 2009

Education is the root of the growth of the economy, especially in developing countries like India are still many people are uneducated and will remain as a result of growth and unaware of the possibilities around them. We find that education is expensive, and are committed to higher education is even more expensive to keep so much of the uneducated masses, and many, many students who complete their training on half way. With the rapid growth of Internet and multimedia technology has come closer to the world and under the conditionus many advantages over older technologies and learning methods to maintain student interest and provides extensible, rich self-learning with the integration of physically.

Learning has become easier, distance is no longer an obstacle. Compared to classroom learning, online learning is cheaper, easily available and accessible with rich resources. Those who want to learn, but do not spend enough, you must not worry, many institutions offer online Education. This survey shows that the industrial world of e-learning is worth 38 billion euros. E-learning means learning Electronics is a computer-based learning that allows you to increase the quality of your education by providing more resources online and expand your knowledge. E-learning is basically focusing and targeting 5 major sectors – consulting, content, technology , services and support.

Why E-learning is the most preferred choice these days for the mediation > Knowledge, training or teaching in schools, universities, companies, industries and companies or groups? E-learning market is focused on e-learning assets, e-learning objects, flexible e-learning content creation and integration services platform. E-learning is not a technical limit, or a platform for learning practices so that they, ultimately, the best of our knowledge and management solutions for the dissemination of knowledge are defined. With the technology of mediation> Knowledge and Learning, is the formation of the industry has seen a steep rise. E-Learning solutions are web-effectively provide usable content, flexibility in delivery, reporting and management. For example, 2006 survey figures that nearly 1000 million videos are downloaded every day from Youtube visitors. Let us discuss types of e-learning:

Virtual classroom is a kind of distributed learning environment, inculcate synchronous content and experiences. Virtual Learning Modeland accepts the structure and the services of formal e-learning program to earn online distance learning degrees. Learning materials, online tutorials are made available, places for the posting reviews, comments, questions have been raised in this virtual paradigm provided. Virtual classroom is touching all vertical markets, because they are easy to use and Web applications. You can provide learning management system (LMS easy) for the management of various contemporary units, this training methodology.

OnlineLearning is another e-learning paradigm that depends on the course structure and teaching material on the Internet (in PDF format delivered in general) for the learner via a computer network technology with digital interface.

Rapid E-learning is used mainly for training / education of non-technical students, the most gripping Adobe Learning tools or objects to learners through the creation of rich learning content to lure Flash. This education different destinations experts (SMEs) and studentsshared e-learning content as a stand-alone multimedia portfolio element in a secure environment.

Mobile Learning is another e-learning paradigm based on the availability of portable digital devices and ubiquitous network allows you to exchange information and experience, if you move on to.

With Flash and multimedia applications have penetration of WebSphere, dynamic web pages started replacing older static websites. E-learning has also productive access to online learningby imparting knowledge in a simplified and interactive way quickly and easily. The quality of education has also greatly improved and improving economic conditions of developing countries. Proportion of online students increased from day to day, so many institutions offer online courses at a lower interest rate. E-learning, you helped to make the higher education of your desired location.

Distance learning has to be agile as different technologies used with e-learning. BlendedLearning is gaining visibility as an e-learning program offers distance learning and face-to-ask. In higher education, and Managed Virtual Learning Environment will be provided to manage all aspects of the online course through a consistent user interface across the network. Many online institutions have begun, with academic degrees online, providing online support and online learning materials / manuals, buy online text-books, online registration, online checking out online forms,Online counseling and at times face-to-face learning.

E-learning offers the flexibility to learn, from any place, if you have Internet access available, there is no time limit e-classes can make students asynchronous access, and there are no processing costs here. Initial development costs are high, but they decrease exponentially with the increase in the number of learners. Major pitfall is no coincidence that the students for face-to-face interaction; get results is poor in case ofcooperative work permit.

Many technologies are in e-learning, these technologies are broadly into 2 groups: sync (exchange of information at the same time shared with other participants, regardless, for example, online chat) and asynchronous (participants to a certain point , such as blogs), forums.

E-learning services are based CBL (Computer Learning for learning with computers), using CBT (Computer Based Training for the training of people to computer applications), WBL (WebInternet-based training with interactive methods such as bulletin boards), video conferencing.

In short, I would say that the Internet is the best collection of online data, smuggle, distribute its resources to different channels with e-learning extraction of most of it, and to promote in an interactive way to and usable strong sense of social presence . Online Education, online degree, virtual universities, traditional universities, is synonymous with e-learning.

How to reduce financial stress

December 26, 2009

It does not take a recession or a rise in unemployment to bring the financial burden. Many feel it every day – when bills come in the mail when they sit, bills, when they see a TV commercial for something they want but can not afford when they hear about layoffs, or even when they hear pay the rising costs of products or services they hope to buy someday.

Financial stress is like a tsunami, it starts a ripple of water in the middle of nowhere, and wavesCountry hit, making a mess in a five-mile radius. Grow bills, debts and financial efforts to do so stressed. And how is a tsunami, the effects of stress cause far more damage than you might imagine, if you do not learn how to treat it in a positive way.


There are basically two strategies to reduce the financial burden: improving the knowledge and execution of a written plan to achieve your goals. In depth knowledge of personal financePrinciples and strategies will show you options. Develop and implement a written plan shows you how to be visually possibilities a reality. Knowing that a certain reality is possible if you do certain things has a calming effect. It allows you to see the light at the end of what seemed previously to be infinitely dark tunnel without seeing an end.


Like most things, you will find fear at the root of most of the financial burden. Fear arises, and not knowingUnderstanding of the "big picture". If we do not know how to be able to the things we need and want without having to dig deeper we will make a hole, anxiety focuses on fear that is not properly dealt with manifests itself as fear and stress. When we talk about the financial principles and strategies to evaluate knowledge, we are able to understand the financial big picture. We know that there is no need for anxiety and stress, because if we do certain things, it is possible to achieve our financialObjectives.


You can see the financial picture and to feel more stressed out if you do not see how this vision can become reality. That is the power of planning – gives you a road map, has shown a clear course to get where you want to be. There are a few things you have to do to come with the maps.

– Prepare a profit and loss account and the spending decline. Write down all the liabilities and all sources of income. Next, examine your statement on exactlyAreas you can reduce costs. You will need all the movie channels on cable? Sometimes even electricity bills can easily be adjusted by using a monthly budget program. For ten of the best ever money saving tips, click on the link at the end of this article

– Prepare a balance sheet. A balance sheet tells you how well your money is being used. There are many examples of how to prepare it on the Internet.

– Plan to improve the numbers. Take charge of your situation by developing a planat any point on the improvement of the profit and loss account and balance sheet. For example, the desire to increase income is high on most lists. But the question is by how much? Just so far as possible, saying not "real" enough to motivation. Decision to increase income by 5% (an arbitrary number in this example) can be motivating, because you probably think it's doable. If you earn $ 3000.00 per month, you increase your income ie by 5% per month ever, your income of $ 150.00 per month.Now you can have concrete ideas about how to increase your income, because you click a "real" to test your ideas against.

Increasing your knowledge and consistent execution of a viable financial plan is really the best therapy for the financial burden. You then come to accept that there is no reason to worry, because you know what will work for you kindness if you do what you must do. To work on increasing your knowledge, develop a written plan and execution thatPlan consistently. You'll be glad you did.

Top 10 Project Management Tools for Virtual Offices

December 25, 2009

The concept of remote offices, telecommuting and working from home and virtual assistants to gain momentum, it is essential that we, with a governance model that our needs are best managed projects within the team, and with clients .

If you are a part of a large organization (you can assume it is an MNC), telework is approved and the remote office context, there is nothing to fear. The office takes care of custom management tools and will be heldInform you. This post is not for you

On the other hand, if you is an independent virtual assistant then my guess is you will keep in touch with your e-mail threads, to hold talks with tables and keep track of the progress of the project. If you are a bit smarter, you will by sorting labels (like Gmail) or folder (such as Yahoo and Hotmail) to mail threads for easy access. E-mail attachments can be saved on your desktop. Even if you're smart, you will share theDocuments as mail.

As a virtual assistant, means that all your work online. You can transport more than one project for the same customers, or you have more than one client at a given time. Perhaps you might be interested in some of the online project management tools. Most of them are (with limited functionality for free) for a user, and comes at a reasonable price (if) you advanced features. The following list is my top 10 recommendations forOnline project management systems.

Project Insight

They have all the "required" properties for a project management system. Try their demo. This is a little more than simple and somewhat less well advanced. So if you are a virtual assistant with the average working knowledge of how a project management system work, then you probably could be like this. Strangely, but I could not see the pricing page. If you find him, please give me theLink.


The best project management system that I ever met.

They have over 22 functions, of which I advise the discussion forum, task dependencies, and multiple project and task management to the largest value. They provide Web-hosted and self-hosted option if you want it in your company INTRALINK. First, you can be overwhelmed, but if you know it learn how to make things a breeze. I would say this is a "complete" system for singleand multiuser (eg: – Virtual Staffing Agencies) alike.


I would say that this is due the second best project management system on the Internet about the functions such as project-specific wiki and project-specific blog, which is offered. They enable integration with other PMS, such as Basecamp and Salesforce, and also with Gmail and OpenID integrate. So with so many "dream features", why is this as second best, because free users to have only one project. (I needat least 5). Perhaps paid service will be tailored your business needs


The project management system designed for professional virtual assistants who work independently designed. In short, small and sweet. It is a very intuitive interface and up to 5 users sharing allows a better interaction with the team or clients. If you) handle 2 projects at a time (20MB memory, then this is definitely for you. Otherwise, you should go for the paid versions.


A veryClean dashboard, gives the project overview of the things without any frills and fireworks. The tabbed interface places for notes, files, field, milestones and to-do lists are just a click away. Try the free account, to which the things.


The demo offers a pretty good idea of what to expect when you actually register. The list is fed to the existing customers, so you have a picture of the project status in relation to a specific client. This is a paidService for 39 $ / month for 1 Virtual Assistant. Its clients include Pepsi, Time Warner and Comcast, among others. I personally think they are charging a premium. Certainly not fit for self-employed and professionals, unless you are imprinting money.


This is especially good if you have a team, and want one-stop shop for all projects of the customer and also for in-house projects delegated to the team. The employee time tracking and Hierarchical Role-based permissions areremarkable properties. Again, this is a paid service. Sorry, no freebies here.

This is a complete edition of the Enterprise Project Management System. The demo provides an overview of the functions from the perspective of project manager perspective. However, it remains to be seen how this can be modified to be adapted to a single user with multiple clients. They offer customization of tabs and form fields. But you never know until you try.


I will not call it a projectManagement tool, but if you are a part of a team that you need to work on regular updates so long emails or provide shared tables, you can do with their Twitter like interface to communicate your work status. In addition, all "status reports" gathered, the manager can be emailed to the team. This also allows a performance overview of a specific period. Worth a try, even if it could distinguish individual preferences.

Smart Sheet

If you are very comfortable withSpreadsheet, then this Project Management System is definitely for you. The concept of Workspace is used in aggregate form for the same project, and the like of it. You can work together with customers and upload files to the discussion. It takes a little time to get used to the system. This is free, and they have the beta version in progress.

Different Approaches for Environmental Management

December 24, 2009

The term EMS or Environmental Management System, is very loose, and many of these approaches are not used included a system.

All EMS programs start with some form of eco-audits and this is an important first step, but knowing what is wrong and do something about it are two different things. There is no reason why, with appropriate tools and guidance, the company did not, should start examining the environmental impacts themselves. They know more about theirCompanies than any other, but they need to do to close her eyes to practices that show they pose has never been implemented, an environmental impact assessment. You need a very systematic approach to work and so with their eyes open.

Once a test in place and they understand the problems, an examination alone is not effective – it only identified problems. The next step is to establish an environmental management plan (EMP), which we hope the analysis of the risks of developing the test has been determined by the baseResults. An environmental management system plan still does not necessarily lead to good environmental management, because there is no feedback loop. It is so easy to leave things until tomorrow that never comes.

It is an internationally accepted approach to risk analysis in accordance with AS / NZS 4360: 2004 and this is the right approach to follow. Some people take a "risk" from the air and decide that it is a low risk activity and the other end of this spectrumby some researchers, the decision that the provision of environmental risks shown for an industry that is a wonderful opportunity to apply for research funding. The mean approach based on a realistic assessment of the likelihood and consequence, both within individual companies is the approach that is internationally recognized. The difficulty with an industry-wide approach is that the actual probability and consequence of significant differences between firms within the same industry.

There is aBig push, especially by some regulatory authorities for Codes of Practice (COP) and / or Best Management Practices. Again, there is no feedback to try to write in. Some people, a code of conduct before the start of its EMS, but need to build the audit, risk analysis and plan in the first place. The Code of Conduct can be very useful as a starting point for others, if it has an audit and risk analysis was.

Government Agencies often also Codes of Practice on industrieswithout consultation with the industry. The kingfish farmers in South Australia developed their own code of conduct and then both PIRSA (Primary Industries and Resources SA) and the EPA (Environment Protection Agency) led the other, so that they now have three. Interestingly, all three are very different. The industry code for most of the other two, but PIRSA and the EPA codes that overlap poorly developed. Neither was identified based on cooperation with industry to address the real problems, and everyperformed on the basis of government matters.

An imposed code of practice can not really consider how the companies operate, specific to their situation. It is introducing a solution that is not appropriate. It seems to me that the reason for the code of practice 'the very real need to ensure that industry behaves legally and does not cause environmental damage. A summary of the legislation, which applies to the enterprise application, noting the areas where the Regulators have the most impactconcern, would in fact be more useful than a code of practice, because it raises the awareness of legislative business at the same time to find the best solution for the problems.

There are often calls for enhanced community monitoring of environmental outcomes. Monitoring is a great tool as long as it flows changed again in action when there is a problem. Monitoring for / from an external organization is not necessarily a change in the management and continuedImprovement. Government Agency supervision, written with long accounts of "science talk" 18 months later, changed not feed back into practice. A fax or similar, the day there is a problem would allow a change in the activity. The lengthy reports are usually only in areas of a shelf with little influence on management practices to stop. Monitoring is, in fact, a tool that most companies use internally to monitor their operations. Unfortunately, many of the public have no confidence in the industry to monitortheir own results. A classic example is the fish. Operators quickly learn if they do not already know that clean water is for the cultivation of healthy fish is essential, and they are hardly soiled to clean water, so important for them.

Most of the so-called Environmental Management Systems, we have discussed above no SYSTEM – they're just EM. For EMS work well it needs a system with feedback to the plan or code of practice will ensureconducted and occurring on continuous improvement. The system must also document the procedures and duty statements, training of workers in the environmental and other implications of their work, incident reporting, corrective action and feedback, and emergency training. This can be kept slim avoid the overhead and maintaining the slimline is the key to the good it work.

The International Standard ISO 14001 Environmental Management begins with an examination using adetermine risk-based approach, the effects are significant, identify compliance with legal requirements and then builds the system to take the plan to work. It includes emergency planning, continuous improvement of internal audit and management review.

Some people who do not understand the system concerns that they do not achieve basic standards for the industry, before expressed that accredited. This is quite wrong, in fact, because the ISO 14001 standard includes aRequirement to identify and periodically review legislative and regulatory compliance. Thus, the basic standard is the environmental and other rules and regulations that exist.

The role of certification

Certification creates an additional hardship and feedback to the environmental management system. It ensures that tomorrow (in the form of an auditor) is really on time. Auditors provide a valuable service by providing a lot of experience and afresh pair of eyes, a business and can give very useful feedback. An independent external auditor, may contribute to a company to ensure that they take due care. A third party audited system provides greater security for both the regulators and the markets. The auditor shall be paid in order to provide a valuable service, and they should be approached in this way. Also work with an examiner may also be a great learning experience. You can not advise, but they can be advised to ask questions and extremelyhelpful.

Some organizations talk about setting up their own local or industry standards. This is a big mistake, because the establishment of a standard is very expensive and if companies make the commitment to be certified, should have worldwide recognition.

Leadership and organizational culture

December 21, 2009

The potential benefits of improved job design are rarely realized, if you relied on the content of jobs alone concentrated. Equal if not more important, the process is carried out by the redesign. This has resulted in the recognition of the importance of management style and, increasingly, the corporate culture. Of central importance for improving the quality of working life is a participative, open style of leadership involving employees in decisions that affect them, including theDesign and selection of the technology itself. Staff should, including the policy on pay and benefits, try to develop a relationship of trust between all members and sections of the organization and a confident partnership approach to the unions.

The supervision involves technical knowledge, skills, human relations and coordination of activities. Effective supervision is responsible for job satisfaction and a high level of work required. Friendly and niceLeader behavior tends to create high employee satisfaction. Supervisors to adopt a considerate manner towards workers tend to have more satisfied working groups. The lack of satisfaction and dissatisfaction at work, but can also cooperate problems with managers.

The increasing pace of technological and structural change, it is essential to the issues of managing change in a manner that would ensure the best outcomes for organizations and address the people in them.An important point is still the jobs that people are asked to fulfill. Think if the change is planned, especially when introducing new technologies, a "window of opportunity 'exists to be done about the work, the people and the design of their jobs. The aim is to ensure that the quality of working life is enhanced rather than undermined.

Concern for the quality of working life was also supported by government legislation, for example in the areas of safety,Employee involvement and health and safety at work. Such a scheme draws the attention of management on the importance of the work environment and the context in which the work is performed, which in turn have a direct influence on job satisfaction. Improving job design requirements into account, how people perceive their current role and their participation in the changes that affect them and their work. It's about the ways of thinking about people at work.

Project Financial Management – 10 key steps to help streamline your business

December 21, 2009

In the last ten years we have been constantly with news about private and public projects that have either supplied significantly reduce the scope of the anticipated budget, or had to scale to even come close to bombing of the initial budget. The current status of project management methodologies only on the financial aspects of a project at a high level, so that working "students" with no real way to learn to understand the impact of their decisions on the financialResults of the program. In return, the business case development given in the shortest time and is usually a job rushed in the end. Invest in the right people and the time ahead to verify the feasibility and make the business case is a must to ensure the overall objective to deliver a project.

In the financial situation we are, where budgets are being cut down costs and the time is now to make sure that everything that is financing a company to provide that they do, it makes sense to invest – for that you needensure that the project at the end – Budget, costs and benefits are fully verified.

In this sense – the Pathfinder project management methodology as a basis, below the 10 key steps to successful project management will be

(1) On new projects – you invest time creating more feasibility studies and business cases, if it is a rushed job – at the end the results will provide overspends.

(2) Check your project portfolio – you areImplementing the right projects, they are nice to haves will have made it for internal political gain – ensuring that each business case is robust and provides added value for the company's future – spend time with former experienced individuals to review and to re Review the business case.

(3) Concentrate you look at how hard the benefits, since the cost. Wishes in 80% of the projects when they are, nobody go back and check to see if they delivered as promised. To ensure from the beginning of the projectCheck continuously, and the cost will be about the budget, changes to your project will not change your benefits.

(4) cost is not always the answer – the allocation of the resource "value added" projects – in today's world of cutting heads is an easy fix in the short term, do not throw the baby out with the bathwater and left the company, with projects in flight yet no experience with them to deliver. Instead, spend reviewing your project and, as in (2) focus on value creation.

(5)Development of the workforce – up-ability of their financial management knowledge to develop employees in management, health and safety, motivation, etc. – so when you put a non-financial managers responsible for a large project, it not about time they got the financial know-how. Let financial opportunity – the development of your employees.

(6) Divide the project into financially manageable sections. Too many projects to work on the basis of a "pot of cash" – they spend asper household and if luck is with them, great! Instead, take the "pot" and break it into manageable chunks structure – to your project, you can see where budgets of "workstream" and what are those pictured above / under-spending.

(7) "one point of contact records – too many managers implement the budget overrun – following (6) above – is the entire program manager with overall responsibility for the household, then at the same time each head part of the projects shouldresponsible for managing their part of the budget. This leads to a financial manager with a project manager to a single relationship.

To enable (8) aligned Deliver accurate and meaningful financial decisions. Less is more – agree on what is the reporting required by the project at the beginning and continually increasing, until they, what needs to manage the project for the program of work. As an accountant can provide 20 pages of analysis per month for eachProject that does not mean that it is correct – except the trees – to minimize the reporting and improve decision-making.

(9) Communications – have a close relationship between your project and financial manager. Money can not back office, they must become part of the project team and from that perspective, and therefore open and honest communication channels with no surprises.

(10) finances should be made aware of all potential risks / problems and likely costs – if a problemhas or may arise to finance early warning to fund what they can do to help to "be limited after the event."

Intranet Software & Intranet Applications

December 21, 2009

There is a trend to use intranet applications and software in companies of all sizes. Intranet applications serve as an internal website or a portal for employees and people associated with the organization. An intranet application or an intranet software as it is sometimes called, used basically and access via a local network.

Before we get to intranet applications, let us first try to understand what is essentially an intranet. A private network ofComputers that are used to exchange information and resources in the first place is an intranet. Applications using Internet protocols (TCP / IP) and network connection to operate. Intranet applications and other required intranet software on the central computer that acts as an intranet Web server installed. The intranet application can be different from other computers on the network that is accessible to act as clients.

Development of the Intranet software is required, some importantConsiderations:

The scope of an intranet application and the number of users accessing it
Hardware and software, intranet software, depending on the size and the users to
Set up web servers, client computers and the installation of applications and software on each computer as needed.
Design of intranet applications, modules and pages as needed.
The decision on access rights of users and the examination of intranet application asrequired.

Intranet applications are used in many ways throughout the enterprise and have proved to be advantageous tool:

Involve employees, forums and online discussions, since by increasing interaction and exchange of knowledge
Intranet applications assist in the management and publishing of documents and other processes, documentation of all relevant employees, thereby facilitating more effective knowledge management
Since common information such asPolitics and news about the organization are shared over all employees on a common platform, intranet software helps in the promotion of enterprise culture
Intranet software is also widely used, various tools and applications such as CRM tools sharing, project management programs, sales data and so on
Intranet application also allows the organization to other relevant information such as industry news, have media news, press releases and otherEvents

Intranet software must not only from a functional perspective, but also on usability and aesthetic aspects are designed. Other important aspect of intranet applications is about security. Since a large part of confidential data would exist on the intranet, it is important that no unauthorized user accesses the inside or outside the organization. Intranet software must be constantly monitored for any downtime and corrected immediately on the basis of usability. It canbe good amount of benefits and risks of an intranet application. However, it is certainly as an important tool for many organizations and will be continued in order to be used in the future.