Posts Tagged ‘Project’

Top 10 Project Management Tools for Virtual Offices

December 25, 2009

The concept of remote offices, telecommuting and working from home and virtual assistants to gain momentum, it is essential that we, with a governance model that our needs are best managed projects within the team, and with clients .

If you are a part of a large organization (you can assume it is an MNC), telework is approved and the remote office context, there is nothing to fear. The office takes care of custom management tools and will be heldInform you. This post is not for you

On the other hand, if you is an independent virtual assistant then my guess is you will keep in touch with your e-mail threads, to hold talks with tables and keep track of the progress of the project. If you are a bit smarter, you will by sorting labels (like Gmail) or folder (such as Yahoo and Hotmail) to mail threads for easy access. E-mail attachments can be saved on your desktop. Even if you're smart, you will share theDocuments as mail.

As a virtual assistant, means that all your work online. You can transport more than one project for the same customers, or you have more than one client at a given time. Perhaps you might be interested in some of the online project management tools. Most of them are (with limited functionality for free) for a user, and comes at a reasonable price (if) you advanced features. The following list is my top 10 recommendations forOnline project management systems.

Project Insight

They have all the "required" properties for a project management system. Try their demo. This is a little more than simple and somewhat less well advanced. So if you are a virtual assistant with the average working knowledge of how a project management system work, then you probably could be like this. Strangely, but I could not see the pricing page. If you find him, please give me theLink.


The best project management system that I ever met.

They have over 22 functions, of which I advise the discussion forum, task dependencies, and multiple project and task management to the largest value. They provide Web-hosted and self-hosted option if you want it in your company INTRALINK. First, you can be overwhelmed, but if you know it learn how to make things a breeze. I would say this is a "complete" system for singleand multiuser (eg: – Virtual Staffing Agencies) alike.


I would say that this is due the second best project management system on the Internet about the functions such as project-specific wiki and project-specific blog, which is offered. They enable integration with other PMS, such as Basecamp and Salesforce, and also with Gmail and OpenID integrate. So with so many "dream features", why is this as second best, because free users to have only one project. (I needat least 5). Perhaps paid service will be tailored your business needs


The project management system designed for professional virtual assistants who work independently designed. In short, small and sweet. It is a very intuitive interface and up to 5 users sharing allows a better interaction with the team or clients. If you) handle 2 projects at a time (20MB memory, then this is definitely for you. Otherwise, you should go for the paid versions.


A veryClean dashboard, gives the project overview of the things without any frills and fireworks. The tabbed interface places for notes, files, field, milestones and to-do lists are just a click away. Try the free account, to which the things.


The demo offers a pretty good idea of what to expect when you actually register. The list is fed to the existing customers, so you have a picture of the project status in relation to a specific client. This is a paidService for 39 $ / month for 1 Virtual Assistant. Its clients include Pepsi, Time Warner and Comcast, among others. I personally think they are charging a premium. Certainly not fit for self-employed and professionals, unless you are imprinting money.


This is especially good if you have a team, and want one-stop shop for all projects of the customer and also for in-house projects delegated to the team. The employee time tracking and Hierarchical Role-based permissions areremarkable properties. Again, this is a paid service. Sorry, no freebies here.

This is a complete edition of the Enterprise Project Management System. The demo provides an overview of the functions from the perspective of project manager perspective. However, it remains to be seen how this can be modified to be adapted to a single user with multiple clients. They offer customization of tabs and form fields. But you never know until you try.


I will not call it a projectManagement tool, but if you are a part of a team that you need to work on regular updates so long emails or provide shared tables, you can do with their Twitter like interface to communicate your work status. In addition, all "status reports" gathered, the manager can be emailed to the team. This also allows a performance overview of a specific period. Worth a try, even if it could distinguish individual preferences.

Smart Sheet

If you are very comfortable withSpreadsheet, then this Project Management System is definitely for you. The concept of Workspace is used in aggregate form for the same project, and the like of it. You can work together with customers and upload files to the discussion. It takes a little time to get used to the system. This is free, and they have the beta version in progress.


Project Financial Management – 10 key steps to help streamline your business

December 21, 2009

In the last ten years we have been constantly with news about private and public projects that have either supplied significantly reduce the scope of the anticipated budget, or had to scale to even come close to bombing of the initial budget. The current status of project management methodologies only on the financial aspects of a project at a high level, so that working "students" with no real way to learn to understand the impact of their decisions on the financialResults of the program. In return, the business case development given in the shortest time and is usually a job rushed in the end. Invest in the right people and the time ahead to verify the feasibility and make the business case is a must to ensure the overall objective to deliver a project.

In the financial situation we are, where budgets are being cut down costs and the time is now to make sure that everything that is financing a company to provide that they do, it makes sense to invest – for that you needensure that the project at the end – Budget, costs and benefits are fully verified.

In this sense – the Pathfinder project management methodology as a basis, below the 10 key steps to successful project management will be

(1) On new projects – you invest time creating more feasibility studies and business cases, if it is a rushed job – at the end the results will provide overspends.

(2) Check your project portfolio – you areImplementing the right projects, they are nice to haves will have made it for internal political gain – ensuring that each business case is robust and provides added value for the company's future – spend time with former experienced individuals to review and to re Review the business case.

(3) Concentrate you look at how hard the benefits, since the cost. Wishes in 80% of the projects when they are, nobody go back and check to see if they delivered as promised. To ensure from the beginning of the projectCheck continuously, and the cost will be about the budget, changes to your project will not change your benefits.

(4) cost is not always the answer – the allocation of the resource "value added" projects – in today's world of cutting heads is an easy fix in the short term, do not throw the baby out with the bathwater and left the company, with projects in flight yet no experience with them to deliver. Instead, spend reviewing your project and, as in (2) focus on value creation.

(5)Development of the workforce – up-ability of their financial management knowledge to develop employees in management, health and safety, motivation, etc. – so when you put a non-financial managers responsible for a large project, it not about time they got the financial know-how. Let financial opportunity – the development of your employees.

(6) Divide the project into financially manageable sections. Too many projects to work on the basis of a "pot of cash" – they spend asper household and if luck is with them, great! Instead, take the "pot" and break it into manageable chunks structure – to your project, you can see where budgets of "workstream" and what are those pictured above / under-spending.

(7) "one point of contact records – too many managers implement the budget overrun – following (6) above – is the entire program manager with overall responsibility for the household, then at the same time each head part of the projects shouldresponsible for managing their part of the budget. This leads to a financial manager with a project manager to a single relationship.

To enable (8) aligned Deliver accurate and meaningful financial decisions. Less is more – agree on what is the reporting required by the project at the beginning and continually increasing, until they, what needs to manage the project for the program of work. As an accountant can provide 20 pages of analysis per month for eachProject that does not mean that it is correct – except the trees – to minimize the reporting and improve decision-making.

(9) Communications – have a close relationship between your project and financial manager. Money can not back office, they must become part of the project team and from that perspective, and therefore open and honest communication channels with no surprises.

(10) finances should be made aware of all potential risks / problems and likely costs – if a problemhas or may arise to finance early warning to fund what they can do to help to "be limited after the event."

Project Integration Management – A Key to Project Success Total

December 18, 2009

Let's face it, it will be tricky, in fact, is an IT project. So many questions, such as the schedule on, resourcing, ongoing requests from stakeholders, team to be fair, permanent changes, etc. Because of the complexity of managing an IT project to examine many tend Project Manager (PM) on the system build not only focus on "big picture".

One task of a project manager is to coordinate all areas of knowledge throughout the life cycle of a project. These> Knowledge are: scope, time, cost, quality, human resource, communications, risk and procurement. I will discuss the individual knowledge areas, in my subsequent articles. Project Integration Management knowledge cements all of these areas in a way that the project will be a success. Note that Microsoft Project Integration Management is not the same as the software integration management. The first is the integration of the "big picture" (orParts of the project), while the latter is related to the integration of software components.

Project Integration Management includes the processes and methods needed to ensure that the various elements of the project are properly organized. Example of what makes trade-offs between competing objectives. Project Integration Management is divided into three parts: Project Plan Development, Project plan execution and integrated change control.

Project Plan Developmentis where developers are planning what they do with their IT project. Apart from the planning of the whole of the project, developers also take into account other important aspects to [] of the project, including: historical information, the organizational conditions and limitations and assumptions. The result of excellent planning is the creation of a project (development) plan. This plan is the most important document that serves as a guide and blueprint of the project execution and project control, are used. This document will coordinate allProject planning documents and supports the Clock in the leadership of the project team and assessing project status. See the Project Development Plan: The first guide in the development of an IT system.

Project Execution Plan is to plan the most important method to implement the project and this is the area where the project is the budget and more time spent. The field of application or the project relates to project execution, because the products are produced during execution. The result of excellent planning – project managementPlan – which serves as input for Project Execution Plan.

That is, Project Execution Plan is the result of excellent project planning, creation of an excellent project plan dependent. Apart from this document is a developer look into other important aspects, at this stage as: Organized policies, preventive measures and corrective measures. The results of the implementation of the project plan are working results and change requests. Through the implementation of the plan, the results are recorded, but changes (or proposedWhich can not) by the circumstances to be avoided, especially if these changes will benefit the project. Here are some examples of the tools and techniques are used in the project plan execution: (1) Work authorization system used – a method to ensure that people do their tasks, (2) status review meetings – regular and scheduled meetings where The project team will discuss everything with the project, and used (3) Project Management Software – a software in support of a teamManagement of their projects.

Integrated Change Control deals with: ensuring (1) create controlling factors determining changes in order that changes be agreed by all parties, (2) determining that a change has taken place, in fact, and (3) the administration the actual changes when they occur. During Project Execution Plan are performance reports and change requests also collected. Change Request is a type of document, in which all the proposed changes, the system will be built are listed and described.Have been investigated by the changes that are corrective measures are implemented and incorporated lessons.

Change Control System is a process, such as official documents describing the project and the work can be changed. The process describes the personnel who can make the changes. Furthermore, the procedure, a Change Control Board (CCB), configuration management involves, and implementing a process for the changes. The CCB is a group of people responsible to approve or reject changes in a project. They offerGuidelines and documents for change requests, evaluate, and then monitor how these changes will be implemented.

Configuration management ensures that (for example, all the products necessary documents) and their descriptions are correct and complete. Configuration management personnel to identify and document configuration requirements, control changes, record and manage changes, and make sure to check the products, the fulfillment of requirements.

CSU: PM Introduction to the responsibility MGI511 (Project Management Fundamentals)

December 16, 2009

This short video gives you a bit of an overview of the topic MGI511 actually delivered, with a variety of multimedia tools and technologies. Realize that Charles Sturt University is a major player in Distance Education, and we take care of anyone, anywhere, anytime. If there's one thing that everyone on this planet and probably should be in this universe in his / her life / livelihood but it needs to pursue continuing education. All of these viewers who currently watch and enjoy…

The difference between Typical Project Management and Six Sigma Project Management

December 15, 2009

The Project Management Body of Knowledge (PMBOK) became an accepted standard (as established by the Project Management Institute), which is still widely used in many industries around the world. At a fundamental level, many of the methods has PMBoK and Six Sigma for a great deal in common. Both seek a consistent approach to identify and communicate with stakeholders, carry out regular inspections and manage schedule, creating costs and resources.

Six Sigma is notjust another project management initiative or process improvement program. Six Sigma is not just a new concept for the project nor is it just a repackaging of old concepts. It is more than that because it is a robust continuous improvement strategy and process consulting that includes cultural and statistical methods. Six Sigma is complementary with existing project management programs and standards to each other, but differs in significant ways. Both disciplines aimMistakes to avoid errors, control costs and manage schedules and risks. In general, attempts, professional project management to address such issues by promoting best practices on a project – project-based, which often promotes promulgated by the mechanism of a project that policies, templates and guidance to achieve the proper use of tools such as critical path method, and perhaps lead regular project review.

Too many project management methods have not failedbecause they do not increase in value, but because you are not the effectiveness of the methodology or quantify the value added by process changes. Six Sigma is a structured data-driven methodology with tools and techniques that companies, their performance both before and after the measure Six Sigma projects can. With Six Sigma, the management is able to measure the baseline performance of their processes and determine the causes of variations so that they can improve their processesto meet and exceed the desired level of performance.

Six Sigma allows managers to take their projects to a new level of discipline and overall commitment. For standard project management ideas, you can ad-hoc approach and implement them as you learn them. You can not Six Sigma halfheartedly, and that's a good thing. Six Sigma is not for amateurs. You can not implement piece by piece. If you are in, you will be deeper, and you have given us for the long term. That too is a goodThing, because this obligation not only to all parties and keeps them involved, but also leads to more significant and far-reaching changes in your processes.

There are many challenges for project managers: data collection and analysis, problem solving, understanding and evaluation of existing processes, developing and tracking measurements in a standardized manner and a quantitative analysis. Six Sigma methodology provides tools and techniques to help a managersuccessful in all of these challenges. This success is achieved by understanding what the methodology, how it is used and how they are used.

Six Sigma is not just another addition to the existing management of an organization methods. It is a complementary method, which integrates into administration and replace the existing possibilities of identifying, analyzing and solving / preventing problems and achieving business and customer requirements objectivelyand methodical. Six Sigma is the operational management issues are applied, or it can directly support the strategic management and implementation. Six Sigma's set of tools that are broadly considered to be generally applied within the project are typical. Six Sigma is more on the solutions of problems in their causes and prevention of their recurrence rather than attempting to possible causes of the failure of control on a project-by-project -Basis.

The breadth, depth and precision of Six Sigma also differentiate it from typical project management. Six Sigma is a well-defined project charter that the scope of the project, financial targets, anticipated benefits introduced, milestones, etc. It is on hard financial Data and savings are based. In typical project management, organizations go into a project without knowing fully what could be the financial gains. Six Sigma has a solid control phase (DMAIC:Define-Measure-Analyze-Improve-Control) that makes specific measurements, identifies specific problems and offers solutions that can be measured.

Six Sigma is a robust continuous improvement strategy and process consulting that cultural practices such as Total Quality Management (TQM), process control strategies, including how Statistical Process Control (SPC), and other important statistical tools. If done correctly, Six Sigma is a way to organize andcultural development, but it is more than a set of tools. Six Sigma is the strategic and systematic application of the tools on targeted important projects at the appropriate time on a significant and lasting change in an organization both as a whole.

Peter Peterka is President of Six Sigma us. For more information about Six Sigma Green Belt or other Six Sigma Certification project programs contact Peter Peterka.

Project Management Knowledge Areas

December 8, 2009

What is a project?

I Define a project as something temporary with a defined start and end points, and offers a product or a service that is value added. Sometimes projects get confused with programs, but they are very different. Programs will be established, usually without end, for example, operation and maintenance of a new building going long after the completion of the project and in setting the budget is a tool we use a life cycle cost. In general, project managementProcess implemented 5 groups for a project: initiating, planning, implementation, control and monitor, and Close.

Initiation is a process that occurs at the very beginning of a project. This is where all parties decide to confirm it is a necessity for a project. An example would be if a company's capital improvements program reviews, and a need for a product or a service.

The planning is the process of project goals and objectives will be formulated. Planning involves the processes ofall the project management process groups. Documentation developed during the planning process is crucial for the implementation, management and monitoring and capping groups. The planning is very important because it affects all other areas of project management and budget information has reviews, activity definitions, project scope, schedule, risk position ID, Staffing, procurement planning, etc.

Running is the process that the project plans are made to work. Thisis, where is the project manager and co-ordinate, allocate resources to facilitate project success. This process uses the bulk of the project time and resources and the cause of most conflicts in schedules.

Controlling and monitoring the process, show how a project is proceeding well, which areas are not fulfilled or are falling behind. In construction, we use inspectors to provide the control and monitoring. Normally, the inspectors have a problem is discovered and corrective actionAction.

Closing is the process that is most often skipped, but it is very important to the project to a formal end. The final acceptance by the parties, are required before a project can be closed. Close-out procedures should be described in the project charter.

The benefits of the procurement project management certifications

December 8, 2009

Project Management Professional (PMP) and Certified Associate in Project Management (CAPM) are recognized by many leading companies today. The CAPM certification is to ensure the proper project management skills and knowledge are properly infused into the project leads. Everyone who hold a PMP is grateful for the role as project manager, as this certificate is an identification of professionalism in project management. PMPGuidelines are intended to measure, training and professional skills.

Getting Started with a Project Management Program certification by a recognized university or accredited school is really important because it helps to increase your market value, as you scale. This is for your future career growth and expansion of advantage.

The following are the expected benefits for all with a renowned project management certification,

1. Lead to a higher market –Worth
In general, your qualifications and experience on the two main factors that will drive your salary as a project advisor or project by a project management certificate bears in the collection help to accelerate the increase in market value for themselves. More and more companies have begun to recognize the importance of these skills and have therefore called those required to hire consultants for the project or project manager. Thiscertification may lead to an increase of approximately 15%- 30% of one’s base pay.

2. Opens Doors to New Clients

Getting yourself certified does make some difference in getting prospective clients to be willing to meet up with you. It can also be an important factor for a client deciding whether to hire you over another consultant or freelancer. It is indeed of no surprise with the triple-fold increase of certified project managers over these recent years as more and more people begin to realize the necessity of being recognized.

3. Offers International Recognition

A PMI certification has been highly recognized with International standards. It offers the key to International recognition and for one to stay competitively attractive with Global standard. Getting a PMP-certified consultants are in the trend. Many companies has unduly increase their pay rate to get someone with the rightful skill in as their project consultant or project manager. It is even better, if PMI is that someone certified at the same time.

4. Provides credibility
For one, the Project Manager Professional (PMP preserved) certification, proved that he / she adequately demonstrated the ability to apply knowledge, skills and attributes as a project manager with the correct guidelines established. Certified Professionals also agreed to by an industry accepted code prevents professional and ethical rules. As a certified PMP provides a higher level of Professionalism and knowledge, which helps boost credibility as a potential project consultant.

5. Stay competitive than your competitors
The competitions will be stiff between competitors and it is very difficult to keep up with the competitiveness of the other on the market. Seeking to advance professional skills or looking for a consistent orientation from your senior lecturers of the university and help to provide you with the necessary information and> Knowledge.

6. To argue that better pay, faster promotions
Despite the downward movement of the labor market recently, the requirement for project managers has increased exponentially. According to the latest survey 20% more jobs than PMP / CAPM Certified Professionals will be available. This has an extremely good prospects for project managers who have created this PMP / CAPM credentials. Deserve such a certificate can result in at least 10% – 20% increased compensation is received from the industryis in.

7. Highly recognized by the Global and leading companies

PMP/CAPM certification have increasingly being officially recognized by many leading organizations (e.g. Microsoft, IBM, American Express etc to name a few) whom have actively endorsed these, have increasingly encouraging their project managers to enroll for these programs to obtain these certificates in order to be competitive with their counterparts and competitors.

Select Project – Project Management How should it be

December 1, 2009

Most of us are past the point where we believe that a successful project can be carried out according to a formula or only with the right system. It is not unimportant that are the tools, or that the systems do not work because they do it. But to make the systems and the software will only work easier, they are not the elements for success.

Big ideas are not great, until they can be made and products sold at a profit. Solid project management can help bringthis about.

1. Pick-and-authorize the right person for your project

The project manager must be one of the best managers in the company and took at the beginning of the project. Finally, they have a difficult task. You need to manage different teams with members who all "real" leaders elsewhere in the company. When picking someone who is a project manager to keep these requirements into account;
Project need detailed cross functional knowledge. TheDevelopment, production, procurement and quality systems in your company are complex. It is not necessary for project managers who have worked in all these functional areas, but the more the better. Understanding of the functioning of these areas is crucial for the leader of bamboozled is prevented by functional experts.
Detailed, has first hand knowledge of the product, design and engineering systems, quality, manufacturing technologies and the policies of your companymandatory.
Technical projects should be managed by technical people. Do not expect a leading provider of product development team to be successful if they can not speak the language of the technical team. A specialist for the procurement or logistics expert is unlikely to be able to fully understand all the intricacies of the design and specification process, and it will have a hard time separating the critical requirements from the fluff. The engineers have contempt for those who are not technically demanding andunintentionally intimidate others with the knowledge, technology, project manager must be able to ask difficult questions in order to be successful.

Not all projects are technical in nature. Redesigning a service plan or the old marketing plan projects, the experts should be conducted in these areas from those.
Project manager must consider organizational skills. The great engineer, can never find the spec book or call the latest test results probably not a goodCandidates. The management of the project is seeking an exceptionally detailed – pick someone who loves the details.
Make sure that your project managers are great problems solvers. A project is nothing if not an exercise in solving problem after problem, make sure your guide knows how to deal with these issues.
You have to develop your own project. Since the spectrum of available knowledge and experience, you probably will not have the "right" person for the searchJob. Addiction someone you start with most of the skills;, giving them the necessary experience and groom until they are ready.

The right Project Manager will have seamlessly developing the systems used, and it is sometimes easy to look like. The wrong project manager will take over the largest system and make it a painful nightmare, spending weeks of preparation for routine evaluations and provide poor results.

2. Make sure that restrictions are complete for the projectdefined

The Curse of the project changed or "Refresh" constraints, once the project starts. Many of these changes are in fact failures, which were at the beginning of the process should be identified. Without a firm definition of all constraints, it is easy to be made for any substantial change until late in the process. Take time before the design process begins with the definition to make properly.

The limitations or Scope of Work (SOW), have several elements.Customer constraints top the list, but production constraints, market timing, aesthetic concerns, governmental regulations or industry in which the constraints. In many projects, this process of mapping the constraints is overlooked or underemphasized. Here are a few simple rules to be observed that will help you identify all the constraints;

Before work begins, take some time to define the responsibilities of each element of the project. This is especially important ifCollaboration with outside firms as partners, suppliers or customers. For example, who has the primary responsibility and support for the development, testing, validation and production of the part?
Remember: The assumptions are only bad if you do not document them. Make sure that they are all documented.
Detect: Projects are always changing with. From the decision in advance how SOW changes will be prepared treats. Do licensing authorities have to be created? SOW makes management orBreaks projects. If the sales or customer decides that the part has changed to be stainless steel instead of plastic – the scope of the project needs and the parameters must be updated.

Learn this lesson well. It could save millions. During one of the most important development I managed to customers repeatedly asked for new or updated features to be added to the scope. But we had approved a detailed terms of reference, and an effective change management system is incorporated.At the conclusion of the program, when customers were trying to team-procurement, cost benefit from the project, we are completely covered. All changes to SOW and approved, we were able to improve our margins.

3. Draw benefits planning as task scheduling approaches

To keep two problems with project management are a project on schedule and on budget. Violations of requirements in these areas to meet in a run on the reaction in the planeLearn the early project plans. Nice little slogans like "He has not condemned the intention to fail, he just do not plan to" distort the reality of the situation.

Task-based programs focus on the work that needs to be done and how long it is expected to take to complete this work. In the more complicated models, we are encouraged that will appreciate at least, held the expected time, and the likely time each task or subtask. The more detailed the plans, it is argued,better predict the results. The task of the project is to ensure that the tasks have been completed in accordance with the plan.

But breaking task based plans and then lead to micro-management. The margins are rare, because we do not keep up with the schedule. It is likely that the tasks were omitted from the plan or the necessary resources have been largely underestimated. In short, the plan is a substitute for responsibility and excuses like"We are for each plan, it has not worked simply" begin to be heard.

Ironically, the answer is to make these questions more and more detailed plans which are likely to close, with similar errors, because the real causes of our project failures have not been addressed.

Drag the plan provides a dramatically different approach. Instead of the tasks or the work she focuses on the desired results. For example, in planning a validation, a pull-Plandefines the objectives and the timing of the test. It defines the design release levels and types of tools are used. The plan specifies the confidence that the team needs to be carried out in the results and the methods or special tests. If there are any considerations or secondary objectives as the emergence of event as a learning opportunity for the production are shareholders, they are also listed. The consolidation of these plans for each event will be the controllingProject plan. The project team draws and manages the resources necessary to provide results for the control of events, as the project proceeds.

Even consider a project with the planning methods, it is time in which tasks of planning is required. However, they are short-term, at which certain events, the team is currently concentrated. For example, if you need a prototype completed a validation event easier, then release orders, the supply of components and planningof laboratory resources must be done on a micro level can and very detailed. It is necessary to ensure the success of the project.

But do not try to do it months in advance. There are simply too many unknowns to make it worthwhile. Instead, team members frustrated decompose with the plans. Project will eventually give up and "re-plan the project.

Do not waste your time building a Microsoft Project plan, if and only if defined, specific tasks must be performed. It is impossible, at the beginning of the project, all tasks that are necessary to the completion of the project is to understand. Instead of the expected deliverables and results at the respective desired, predetermined milestones Focus. Then make sure that a project team with the know-how, knowledge, responsibility and authority to determine when and how to complete the work, to ensure the successful completion of the project.

4. Communicate Communicate, communicate!

Project> Management alone to communicate. The project, which will not fail to communicate well. There must be communication within the team on the tasks, goals and requirements.
In addition, the team needs to communicate with management, customers and suppliers. If the people in the team are not expected on stage – or, if they are performing well on them – need to know their managers. If there are issues that threatened the success or re -Found opportunities must know management.

If a roadblock appears due to technical problems, reach out to experts and other teams. It is likely that someone has experiences that facilitate the path to a solution. When innovative ideas are discovered, trumpet these successes.

Good communication skills can not be learned too early. During my first experience as program managers have been, we experience a significant problem that was a result of poor design decisions. InTo save face, I decided to keep the problem under wraps "for a few days" until we can resolve them. Fortunately, after two weeks the problem still looming, a team member spilled the beans, and management became fully aware of the problem. I quickly learned that the problem can be less important than the sharing of all information.

Pride or fear, can not be allowed to prevent the communication within the team, with management or with other teams.Communication is the primary purpose of the project is not negligible -.

5. Develop your own New Product Development System

In today's economic climate, the requirements for product are extensive; environmental regulations or the government mandated recycling requirements, permits for durability tests by the customer, building or painting set by local authorities is required as well as corporate requirements and … listcontinues. If you are a part of the automotive industry, there are APQP and TS 16949 requirements. There is much to remember for all.

Teams need checklists to ensure that the critical developmental tasks are not overlooked. It is not good enough to leave the memory of your project team, management team or leadership team to ensure that everything is done. Define the requirements, plan the programs to review them and report the results using theRequirements. Use this system as a tool for success, not just a series of tasks that must be completed.

Formalization of the system to enable them to change and grow, as it is used – but do not try to shortcut the process.

1. Project Start

>> Business Case

>> Feasibility studies

>> Market Study

>> Program Objectives

>> Statement of Work

>> Constraint Map

2. Project Planning

>> Program Resource Plan

>> Milestone plan

>> Manufacturing Plan

>> Design / Verification Plan

>> Sub-System Assumptions

3. Project Execution

>> Issues Resolution

>> Design Completion

>> Gantt Chart Tracking

>> Tool Completion

>> Operator Training

4. Project Closure

>> Project Review

>> Lessons Learned

>> Final

>> Target / Reporting

>> GuidelinesDocumentation

6. The management team must stay involved with.

These projects are the future of the company. As such they deserve the attention of the leadership team. Stay involved in the projects to ensure that it runs as planned.

Good projects are mechanisms to keep senior management involved in construction. Periodic checks to lend his face to have to interactions between team members and managers face is the key to project success. Such assessments must be carried outoften, at least once a month. Combine the ratings with other staff meetings or strategy sessions – sends the wrong message. Specific purposes for these monthly contributions:
Reporting project status in relation to the project plan
Identify key concerns, complaints, or obstacles to success
Reporting on changes to the project plan, SOW changes or significant changes to program risk
Update financial projections
Taking into account the direct, two-way communication betweenExecutive team and the project team members. Similar experiences of managers can often be beneficial to the project team, the review provides a regular opportunity for this type of interface. Conversely, the project team have the opportunity to directly report obstacles, roadblocks and other difficulties.

New Product Development System (NPDS a continuous phase or gate reviews to formal approval of projects), before delivering the next phase. The datesfor these assessments should be determined during the planning phase: the review needs to be established by the NPDS. These reviews are deep dives in the status of the project and are a crucial part of the checks and balances that need to be in order to detect potential problems to its success.

But these assessments are not enough. Involvement of the executive team needs more consistency, as during this brief, formal reviews are made available. The project team shouldsupported by informal and regular visits by the leaders. Check the working results of the project team. If the team in the planning phase, and review comments on the plans. Check the statement of requirements documents – make sure that before the definitions of what you want to achieve. Remember, this is your future business.

So, what are you waiting for? If you have not developed a NPDS, or if you are not with the one you are happy – start working on the new one.Unless you have a schema for the development of project managers, then why not start today. You will not regret it when it's time to start the next project.

(c) Copyright – Brian D. Krichbaum. All rights reserved worldwide

Application of Project Management Knowledge

November 26, 2009

Project management is the most important business skills and expertise of today that forms the basic building block of knowledge-based society for companies and occupations in the oil and gas, petroleum, petrochemicals, chemicals, metals and mining, infrastructure, buildings, IT, Healthcare, finance, telecommunications, industry, and many other services and the banking industry. Fortune Magazine calls project management "Career Number 1" on the ground. PMI recently reported thatToday, more and more companies and government agencies are adopting and making project management a strategic competency.

The old school thought that the project management knowledge, only for some physical project is now history. Organizations and businesses today see and understand, that brings the knowledge in project management in their companies the ability to cost, schedule and resource elements for the implementationthe plan and to monitor and control the results of a project with much more certainty in achieving their business destiny. Good project management is now perceived by insurance in the economy. It will prevent project disasters.

In the project environment, project managers are today facing the challenge of the demands of customers and their own organization in the provision of management projects, at least on time, within budget and in scope. This responsibility can notLeft alone with the project. To achieve these goals, all members of the project management team to realize the use of sound project management practices. Project management team will therefore equip themselves with project management knowledge and skills that enable them to support the planning, implementation, and monitoring requirements of the project.

Most people spend much time in formal training withExpectation in the career life to be successful. To be aware explore the life to the fullest would mean always an opportunity to appreciate our lives and expand potential for higher performance and be able to realize ourselves in society. Hopes to achieve someday our lives, we have potential to form a model or in a role that we have so much wanted to achieve and would fight. In many cases we do not have or not have the right opportunity to do so to find. This could be due to a lack ofExperience, competence, knowledge, or simply a lack of resolve to leave our comfort zone to learn and opportunity to be successful if an order to seize it.

Take advantage of killing the chance for what you believe can reach you and do not get to fight someone, including yourself your dream is the key to achieving your dream.

I guess they say, Continuous learning CONTINUOUS LEARNING. Let us guide your dream. You will certainly know where they learn the necessary skillspractical project management.

Good luck.

Articles by Herry Hendarto PMP
A project management mentor and coach, promoting good project management practices through on HEROLIAN International.


The Project Management Mindset

November 23, 2009

Project management as a science and art is currently the most important changes as a result of the countless stories of failed projects, cost overruns, discontinued the project and 2 years in the life of your employees. Needless to say, these scenarios not only cost money, time and missed opportunities, but also a longer-term impact on the overall morale of employees.

Although there is no panacea to this inevitable consequences, it is important to look back on the useCornerstones that define effective and successful project vulnerable.

Ultimately, project management, like most disciplines, requires only that discipline. This discipline of mentality far surpasses any single tool or management mode with a catchy name. The PMBOK or The Project Management Body of Knowledge is a good reference to start, refocus, or sharpen your project management mentality.

Here are some of the key attributes of the project areManager mentality:

1. A good understanding and vigilant re-education in the discipline of science, and which are project management and key knowledge and practice areas.

2. Not attack the experience and the necessary funds, a project with everything and the kitchen sink and instead, you choose the appropriate tools for improving the implementation and planning of the project.

3. Understand the dynamics of a team, and serve as the glue that holdsthe members together.

4. The ability of the new methods with the old page on the fly "to.

5. People, people, people! A knack for understanding how to effectively communicate with your team members as they relate to changes in the overall progress of projects and the overall vision for the project while the duration of transcription.

Overall, the skills are needed to achieve the project manager mentality are: flexible, possessing strong oral / written communicationsAbility to think strategically and solve problems on their feet, team building and interpersonal skills to keep a sense of responsibility for yourself and your team members, and finally the technical reliability of the project in question.