Posts Tagged ‘System’

Confessions Of Reluctant Convert to Electronic Patent Management System – Now I'm a True Believer

November 21, 2009

For many years trying provider of office automation systems, considerable efforts to convince, to save corporate law firm and patent attorneys to paperless file management systems, by touting the time and money with electronic files over the traditional file system-related patents issued. However, relatively few patent attorneys who have done, but the loyalty to the traditional three-sided patent manila file folder. Until recently I was one of patent attorneys.Now that I have the great efficiency gains and improvements can be discovered with these electronic systems, the question is why I remained faithful to the clearly outdated system of maintaining client records for patent applications. Given the remarkable efficiency and knowledge management improvements are possible with electronic patent file management systems, there can be no viable excuse for not introducing both companies or law firm patent attorneys on such systems. In hindsight, II firmly believe that the weight and history of the partially filled patent file folder represent a sense of ongoing services will be provided, even if I deny a further trivial rejection of a patent examiner. The need for a clear sign of my efforts to prevail over the back pain that I caused in the exercise of several patent applications files that work on outside the office. However, after they confronted head-on, with the bureaucratic inefficiency of the traditional paper-file patentManagement systems, I am now a shift to the undeniable benefits of electronic patent file systems.

Simply put, because the remarkable efficiency and knowledge management can be improved with electronic patent file management systems, it does not introduce any excuse for either viable company or law firm patent attorneys on such systems. When in the best light, patent attorneys who do adopt an electronic system regarded decrease theirCustomers and themselves a disservice. Viewed in the harshest light, these lawyers are unintentionally deceive their customers innovative methods to improve patent quality legal service while reducing costs.

My Awakening

My awakening came to the value of the patent electronic file management systems recently while leading a team of experts in patenting an Intellectual Asset Management (IAM) vendor of enterprise software.For this project, my team, a detailed comparison between a fully electronic patent file management system and performed a traditional paper-based system. Bound by the assignment of times to each of the administrative processes in eleven common tasks of patent applications, we discovered that the use of an electronic patent file management system significantly reduces the amount of administrative time. In particular, (the amount of management time, as opposed to a substantive legalEffort required) for each task was reduced by about 60 percent to up to 85 percent, depending on the prosecution case. These administrative tasks represent features such as dragging and moving files from office to office, copy, retrieving and storing documents in the Department computer databases, and inefficient communication between in-house staff and external consultants. Adoption of an electronic patent file management system can save anywhere from $ 150K to $ 220K perYear.

Our analysis shows that docket for a fully staffed corporate patent department (eg, clerk, paralegal and lawyers) that approximately fifty patent applications files and uses an external consultant for patent preparation and prosecution, the adoption of an electronic patent file management system can save anywhere from $ 150 K to $ 220K per year (see Appendix). For a fully staffed corporate patent department submitting a similar number of patents, but the patent applications HandlesQuestions in the first place in the house are the cost savings of $ 50 to $ 75K per year. Because the tasks eliminated by an electronic file management system patents, and repeat routine, these savings are fully scalable so that companies with higher or lower levels of submission.

Further cost savings will also follow from the adoption of a company's patent department of an electronic patent file management system, because with the relevant documents readily at hand in an electronic formgreatly increased efficiency in communications between patent personnel and internal customers about their business patent matters. While employed as a Senior IP lawyer at a multinational corporation, I held regular meetings with my company, patent and R & D teams. To collect and provide the necessary information for the teams to make informed decisions that a paralegal and administrative staff had made considerable efforts to spend the copying, sorting and binding relevantPatent documentation. In addition, because the information in the thick binder remained static, while the relevant field of patents was not, these binders, once finished the regular meetings of date. The binder, therefore, required to be rebuilt from scratch for each session. Multiply these efforts for several companies, each with frequently changing patent applications, and you can see just how much work needed to my business and R & D team will keep you abreast of their patent portfolios. Hadthe administration of my corporate IP legal department in an electronic file management system patent invested countless hours Paralegal (and would have been tons) of paper by using the same information to business my organization, the team for verifying stored on their laptops. With an electronic system could, our department personnel have avoided copying the repeated drawing of patent files to relevant documents and prepare a binder. The time-consuming nature of patent-CommitteePreparation alone would have justified the adoption of an electronic system for the management of records.

Information to the right people at the right time

Another, perhaps immeasurable benefit from electronic patent file management arises from the greatly improved access to valuable corporate asset patent information.

With traditional paper patent file management systems, patents essential to monitor staff access to patent information. This importantcommercial interests in a company's patent issues, that is, enterprises and R & D teams – first ask staff to access their patent for the permission to this information. For the organizations in which the patents are recognized as valuable corporate assets, is the requirement to have as your bank to ask for your balance. For those responsible for the management of enterprise resources, limited access to information is not acceptable.

No More gatekeeper

If a company views itsPatents as assets, they must be responsible for managing the company's assets could quickly provide relevant information.An electronic file patent management system access is a critical component for the managers to better identify and protect their intellectual property. If a company views its patent portfolio as an asset (such as on legal instruments against) those responsible for the management of these assets must have ready access to relevant information. Under the traditional paper-patent applicationsPatent system serves as a personal guard of the information for the entire group. With an electronic patent file management system which can know with the need to be granted access to information relating to a patent as required. This reduces the workload of staff and improve patent commitment of others in the organization with the patent process.

Managing the cost of the transition

Given the large cost savings, increased efficiency andsignificantly improved the knowledge available in firms that would, with the adoption of an electronic patent file management system, it seems to be little reason for corporate patent departments of the traditional method of management of patent documentation obtained. Of course, the task of the active scanning patent files can be daunting in electronic form. But there are ways to minimize the entry-level costs. First, technology makes it easier than ever to go paperless. MostOrganizations that already file patent applications and other patent documents electronically. This means that the majority of patent documents available in electronic format and must be scanned not separately in an electronic file. In the next few months, the U.S. Patent Office will be introducing an electronic reporting Office actions that are followed at a later stage of the electronic reporting system for the other official documents. The effective elimination of paper from communications to and from the U.S. Patent Office todayit is easily removed for future-oriented companies to patent paper-based file management systems combined. In combination with modern document management systems is generally only once in the company and law firm settings, most organizations capable of providing electronic file patent management systems implemented today at a reasonable price and with minimal effort. To further reduce the entry-level costs, legal manager, you can choose only pending applications for entryinto a new electronic patent file management system. Of course, should be re-docketed matters shall also be made fully electronic from the start. Issued cases may later be added to the system when time and resources permit. As an approach to the introduction of an electronic patent file management system can minimize the cost of conversion from a paper-based file management system to a purely electronic patent management system.

The role ofOutside Counsel

Outside Council saves money through electronic communication with customers and it is inexcusable for them to those savings on their clients.Corporate patent managers should expect their outside consultants to be willing to provide them with the electronic passport-related patents communication at a low – or no-cost basis. Corporate patent managers should also be prepared to discuss with their outside counsel, in which inefficiency of firm operations can be removed and Communications to the total cost of patent acquisition costs. If an external consultant, a customer wants additional fees for electronic communications fee should the customer seriously consider screening new patent counsel consider who is ready to adopt innovative solutions. Outside Council saves money through electronic communication with customers, and there is no excuse for them to pass on those savings to their customers.

It's Time for All-IP Departments to adopt an IP-Electronic> Management System

Although we represent technology savvy companies, patent attorneys are often somewhat resistant to change. This conservative nature may explain why, until today, the transition to electronic patent application file management systems are only slowly. With the notable efficiency improvements over conventional paper-file patent management systems more and more clear, but there is no reason for patent attorneys failed to electronic patent applicationsFile management systems today.


Why should a content management system? Top 10 Open Source CMS Gain Control

November 20, 2009

What is CMS? Content management systems are defined as software designed to simplify the publication and editing of Web content. CMS allows easily create content, content, submitted without the knowledge of HTML coding or uploading files. A CMS is most commonly used in establishing a presence on the web. CMS software keeps track of all content on a website. This content can also be simple text, photos, music, videos and documents. The largestAdvantage of using a CMS is that it requires virtually little skill or knowledge to manage a web site.

Here are the top 10 content management systems to help you have your website with ease:

1. Joomla: This system offers features such as page caching to improve performance, printable versions of pages, RSS feeds, flash, news, blogs, polls, website searching, and language internationalization.

Joomla! is used to all the different types of web sitesincluding corporate intranets, online magazines, newspapers and publications, and e-commerce and government applications. Non-commercial use is also very popular. Key features include: Completely database driven site engines, news, products or services that are easy to edit and manage themes can be added by the authors, fully customizable layouts including left, center and right menu boxes Browser upload of pictures, your own library for use anywhere in theWebsite and Dynamic Forum / Poll / Voting booth for on-the-spot results.

2. WordPress: Not just for blogging is no longer used, WordPress is an open-source project, which means there are hundreds of people around the world working on it. It is free to use anything from home, your cat page to a Fortune 500 website without paying a license fee or design one price.

3. Drupal Platform: Drupal is a free and open-source platform and content management system written in PHPCreating dynamic web sites offering a wide range of features and services including user administration, publishing workflow, discussion capabilities, news aggregation, metadata functionalities with controlled vocabularies and XML publishing for content sharing purposes.

Equipped with a powerful blend of features and configuration options can, Drupal supports a wide range of web projects from personal weblogs to large community-driven websites.

This software can be used forCommunity web portals, discussion forums, websites, corporate websites, personal websites or blogs, e-commerce applications, resource directories and social networking sites.

4. CMS Made Simple: CMS Made Simple is an easy to use Content Management System (CMS) for simple, stable content sites. It is used all over the world for simple sites and complex corporate applications.

It provides a quick and easy way to create a website and manage their content to act. In contrast to manyother CMS packages, it is not overly complex, and the software is not just for blogs. The software offers the possibility of news articles, search a contact form, a WYSIWYG editor (for your customers or editors) and manage many other functions built. In addition, there are hundreds of third-party add-on tools that are installed quickly and easily allow for the development of websites with many different skills.

5. dotCMS include features that you might expect in a completeCMS, including true separation of content and design, simple editing, page caching, advanced templating, also this software contains many features that you may not like a Web 2.0 calendar and events management, e-communication tools, etc. expect more. The CMS is really at its best.

dotCMS is fully supported and used by thousands of businesses, news, Web 2.0 sites, universities, associations and foundations.

6. MiaCMS: Here you can build powerful andStandard-compliant Web sites in a matter of minutes. It offers simple installation, graphical editors (with automatic code generation), RSS syndication, an extension system, flexible site theming capabilities, site searching, user management and support in multiple languages.

7. Mambo: This software can be used for everything from simple websites to complex corporate applications. It is the power of government portals, corporate intranets and extranets, e-commerce sites are usedNon-profits, schools, church and community sites. The major features of this software are: easy to install in order to generate hundreds of extensions, plugins and add-on products, easy for non-technical users and update content through an intuitive Web browser-based editor, fully using the language localized management, and customizable.

8. Textpattern simplify: Designed to help overcome obstacles to the publication online, and the production of well-structured, standards-compliant web –Pages. The properties of this CMS is endless, but here are a few; Unlimited site sections, integrated link management system with unlimited items, link, file and image categories are browser-based file and image upload & organization, rapid intuitive editing of articles, links, comments, page elements Posting, editing & design privileges hierarchy, unlimited web site authors, browser-based plugin installation and maintenance, import content from other content management system and built Search engine.

9. Pluck: The CMS is focused on ease of use and do not allow technical users to manage a web site. Key features include: Create an unlimited number of pages, insert images on the pages, create your own blog, create an album to view images or photos to your visitors, keep in touch with visitors by including e-mail forms point to the sides, and the ability to change site information, for better results at search engines

10. Frog CMS: This program is known simply as CMS. Someof the outstanding features include: Unlimited hierarchically structured page navigation menu, drag and drop page ordering, flexible content (body, sidebar, extended, summary), per page layout customization, easy, and reusable content snippets, password management, simple user and permission management, and much more.

Property Management System Evaluation – How to Build Your Team

November 20, 2009

Help Choosing a strong and diverse evaluation team to select the best tools to execute to the hotel is also the first step to with buy-in at the hotel team. It is important to have your board when a new property management system is selected for your hotel, resort or inn. Everyone in your company from the owners, hotel management companies and managers reception, reservations, sales and home economics department must be involved in investingand committed to the project.

Before beginning the evaluation, it is important that a project manager to be accountable and to see the project from beginning to end call. The purchase of the land management system is the signal that the evaluation process is officially over already.

The project manager is the first person to be elected. This selection can already be identified and possibly a consultant for the job of a manager on the head turnedOffice, a manager at the hotel, someone in service, or someone in the IT department.

At this point it is important to start thinking about the next project, this is the property management system training and implementation is likely to occur several months to a year after the evaluation phase begins. This time line will depend on how complex your business needs are and how much time can the evaluation and purchase process is not dedicated to mention arethe timing of the property management system providers.

Evaluation team members consist of operational managers, the functionality, the focus is their management role, as well as front-line employees who would use the property management software on a daily basis and can be used for the majority of their time. Employees in various positions such as Front Desk Clerk, Reservations Clerk, housekeeping manager or supervisors, sales staff, accounting staff, concierge staffand had staff in the IT department able to offer different perspectives. Consider involving representatives of these bodies in the assessment. Their experience with previous systems and the department processes and their insight into what functionality they need in order to best serve the hotel guests will be very valuable in the construction of your requirements list.

The project manager should the expectations and goals is set, which must be achievedduring the evaluation and this information in written form to the team. Setting expectations and targets will help to keep the evaluation on track. The team needs to understand that although comments and suggestions are appreciated and needed, not everyone wants to meet it. Goal is the best system to select your specific business needs, needs that match, while providing the best education tool for all departments and the economy as a whole. There will be some areas andFunctionality that requires compromises. Sorting of products, the needs, but only those who want, in contrast, is essential in this process. Elements that are determined to be, should be classified as such.

Now is the time to build your team!

Jeff Sefton

As the results of a Knowledge Management System Implementation Action

November 13, 2009

Like all technology projects, it is very important to have a procedure with which you can measure the success of a project. There are a number of reasons, obviously the first is that nobody really wants to be associated with a bad project. The downside of this is that everyone wants a piece of a successful project, which is good for a career, good for your business and good for the user.

This article provides some tips on how to measure the results of a> Knowledge Management project.

Perform a detailed analysis of the gaps. It is impossible to decide is how successful a project if you did not know what the problem was trying to solve it.
Fairs investigate the use of the knowledge management system, in particular, how people used the internet regularly, and whether they use them again.
Find user opinion, while it is not very scientific, it can be very useful. A high internal case study is angood opportunity to strengthen support for a project.
Record details of what was a department or a process, such as post-installation. Focusing especially on how long it would take to complete a task and show how this will improve knowledge management.
Determine who are the power users and ask for their feedback and contribution. A knowledge management project stands or falls with the users, so they think are involved.

Click on the link to learn more about creatingUK Knowledge Management System. Generate UK, you can use from project initiation requirements, workflow and design through to implementation.